Every organization has more processes with opportunity to improve than they have organizational capacity and management attention units to execute. That’s why it is so important to identify the best opportunities and to work on the right things.
Over the years we’ve compiled a list of eleven factors that can predict, with a fair degree of accuracy, if a project will be successful. A successful project certainly does not need to score 10’s in all of these, and some of these eleven are more important than others and carry more weight in the prediction:
- The potential benefit of the project to the organization is clear, substantial and quantifiable. (10 = very clear, quantifiable, substantial)
- The problem to be solved is clearly defined and quantifiable, and the project scope is focused and well-defined. (10 = very clear, focused, and well-defined)
- The project has top management’s commitment and support (resources, sponsorship and follow-up); no influential person is actively opposed to the project. (10 = very strong support)
- The sponsor and team leader are clear about each one’s role and partner effectively to ensure the success of the project. (10 = very clear)
- The team leader and key resources are devoting enough of their time to the project to complete it very quickly. (10= full time)
- The team is staffed and led by the right people for the job, and they are determined and capable to quickly achieve results. (10 = very determined and capable)
- Meaningful and accurate facts and data about the process are available. (10 = very available)
- H. The process to be improved is repeated frequently enough to efficiently study variation in the current process and to and test and measure improvements. Hourly? Monthly? Annually? (10 = very frequently).
- The processes to be improved are within the team’s span of control. (10 = under control).
- J. The expected time frame for completion of the project or for achieving concrete and measurable milestones. (10 = 4-8 weeks to completion or measurable milestone)
- The processes are stable, that is not undergoing very recent or imminent major change (10 = very stable).
Careful consideration of each of these eleven factors will help you focus your capacity on those improvements with the best chance of long term success, moving your organization further faster down that never-ending road of Continuous Improvement.