Tag Archives: how to build a high performance culture

A Closer Look at High Performing Teams

high performing team

Spring boarding off of recent posts that focused on workplace relationships, and building on a point made in our previous post that nothing brings to light the quality of relationships more than in the workings of a team, today’s focus is on building high-performing teams.

Building high performing teams can bring about significant gains – gains that go beyond those typically achieved by individuals — and for good reasons:

  • It is nearly impossible for a single person to possess the same amount of knowledge and experience that a high performing team possesses
  • The exchange of ideas leads to new thinking and innovation
  • The involvement of multiple people in decision-making strengthens commitment levels
  • A team environment provides mutual support and a sense of belonging

Yet virtually every organization we’ve encountered struggles with developing teams. Many teams are dysfunctional; they take too long to accomplish tasks, the work is filled with errors and waste, the costs are excessive and turf wars abound.

Based on our work with thousands of teams, there are eight key attributes associated with high performing teams:

  1. Work on what matters
  2. Create the “right” structure, including sponsor, leader, facilitator and members, all with clear roles
  3. Create a team charter
  4. Manage team meetings effectively
  5. Follow a defined methodology for problem solving and continuous improvement
  6. Monitor and improve teamwork skills
  7. Share accountability
  8. Recognize and publicize accomplishment

Ten Steps for Developing a High Performance Culture

five stars

Among the highest achieving organizations are those that have successfully planned and developed high performance cultures.

When helping clients build such cultures we focus on the following ten things:

  •  identifying the underlying assumptions, beliefs and values that cause people to behave the way they do
  • Identifying a clear link between individual performance and organizational goals
  • Identifying a clear link between team/department performance and organizational goals
  • Helping people develop a clear sense of purpose
  • Identifying the necessary time and attention management will need to devote to the performance management culture
  • Creating a work environment that supports high quality and productivity
  • Helping people at all levels understand the core values and beliefs which drive behavior
  • Promoting practices that are in sync with organizational values and beliefs
  • Clearly defining roles and responsibilities, performance gaps and accountabilities
  • Help managers develop and refine their skills and ability to coach for improved performance

Leaders for Today & Tomorrow

leadership
A conceptual look at leadership and associated concepts.

Gallup recently reported a decline in employee engagement across the U.S., and given current times this might not be a big surprise.

However, they also reported that, during times of turmoil, managers are responsible for implementing leadership decisions while motivating their team to get work done, and that a high percentage of these managers are in need of help!

“Manager engagement is on the decline, and burnout is on the rise,” the article said. “Clarity of expectations and opportunities to develop are specifically vulnerable. Like your employees, your front-line managers and supervisors need to feel that they are continually developing in their work and overall life.”

This need has clearly been recognized in the marketplace as, according to data shared by Northeastern University, 58% of U.S. companies say their number one strategic priority is closing their current leadership skill gaps. The study also indicated that many more plan to increase their total spending on leadership development initiatives in the next few years— “now treating professional development as an important component of their business strategy.”

Leadership provides the energy for change and continuous improvement, as well as the commitment to sustain it. Today’s leaders must continually work to hone and refine a range of skills if they are to lead people to higher levels of performance and engagement.

These skills include:

  • Communication and active listening
  • Method of sharing optimism, energy and enthusiasm
  • Empathy
  • Consistency
  • Dependability
  • Motivation
  • Risk assessment
  • Delegation
  • Empowerment

Leaders Without Teams?
Finally, it’s important to note that you don’t need to be in a C-level role to be considered a leader. Strong leaders exist—and are highly valued—at every level of business. These “leaders without teams” often inspire, engage, and influence their colleagues and stakeholders; and they must also be given skill development opportunities, as many will likely become the “official” leaders of tomorrow.

Feedback Formula

performance management

As noted in our previous post, an effective performance management regimen is a necessity for any organization hoping to build and sustain a high-performance culture of continuous improvement.

That post also noted that an effective process for giving feedback is a critically-important part of performance management. However, the post went on to share the results of research by Gallup indicating that only 26% of U.S. workers surveyed strongly agreed that the feedback they receive as part of their organizations’ performance management effort actually helps them to improve their work or behavior.

Fortunately, a simple four-step formula for effectively giving feedback or for sharing difficult messages in a “brain-friendly” way (so the receiver recognizes important feedback is about to be shared) was recently shared during a TED talk by Cognitive Psychologist LeeAnn Renniger.

These steps are:

Micro yes. Begin the interaction by asking a short, but important, closed-ended question to gain initial acceptance or buy-in and to give the other person a sense of autonomy (they can, after all, answer either yes or no). The objective is to get them to say, “yes.”

For example, you might ask, “Do you have five minutes to talk about yesterday’s meeting?”

Data point. To help others avoid confusion and to make sure your message is clear, make a concise and specific statement about the action or behavior you want to address. By avoiding ambiguous or “blur” words, you will enable the other person to more clearly understand the issue at hand.

For example, “During yesterday’s meeting you agreed to send a follow-up email with instructions by 11am this morning. It’s now after 3pm and I still don’t have it.”

The data point need not only refer to a negative situation. For example, “During yesterday’s meeting you shared a great example of how the order processing works best!”

Impact statement. Explain how the action or behavior impacted you.

For example, “The story really made it easier for me to understand how the process should work, and will make it easier for me to do my part going forward.”

Question. Wrap-up with another question (open-ended this time) that is geared toward confirming understanding and gaining commitment.

For example, “How do you see it?” Or “What do you think?”

While simple in structure, Renniger explained this approach is a scientifically proven method for gaining the attention of others and for giving feedback in a meaningful way.

Possibly most important, having a set of guidelines can make it easier for the feedback giver to approach potentially awkward interactions with greater levels of confidence, and to execute more effectively.

Emotional Intelligence & Culture Building

culture building

As explained in our previous post, Emotional Intelligence (E.Q.) is the phrase used to describe the ability to identify, use, understand, and manage emotions in positive ways.

It is also a capability that leaders can leverage to drive a high-performance culture of Continuous Improvement. Consider that creating a high-performing culture requires a resonant leader who can:

  • Communicate a vision
  • Inspire action
  • Drive out fear
  • Motivate truth-telling
  • Resolve conflicts
  • Create a safe place for people to exercise a passion for high quality, highly efficient work

Equipped with a heightened awareness of the most common traits associated with higher-levels of E.Q., senior leaders can enhance their ability to create a high-performance culture of continuous improvement by seeking-out and engaging those within the organization who exhibit those traits.

By exercising their ability to align and motivate people around a common vision and plan, emotionally intelligent managers and team members are very valuable in organizations desiring to create a high-performance culture and achieve ongoing improvement.

In addition, there are ways for helping people to develop stronger emotional intelligence, which we’ll share in our next post.

Building a High-Performance Culture

Building a High Performance Culture

Continuing with our culture-related theme, we’ve found that the highest achieving organizations are those that have successfully planned and developed high performance cultures.

When helping clients build such cultures, our approach begins by identifying the underlying assumptions, beliefs and values that cause people to behave the way they do (the practices).

Key steps in developing a high performing/high achieving culture include:

  • Identifying a clear link between individual/team/department performance and organizational goals.
  • Helping people develop a clear sense of purpose.
  • Management devotes the necessary time and attention to a proactive and consistent performance management regimen.
  • A work environment that supports high quality and productivity.
  • People at all levels understand the core values and beliefs which drive behavior.
  • Leaders promote practices that are in sync with organizational values and beliefs.
  • Roles, responsibilities, and accountabilities are clearly defined.
  • Managers are skilled to coach for improved performance.

While these steps might appear simple, they are not easy to implement; and nearly impossible to achieve without significant contributions of time and energy from senior leaders. A well-defined performance management process is also a pre-requisite, which will be the subject of our next post.

Building a Performance Culture Infographic

Our previous post listed ten behaviors that have proved effective when taking a formalized approach to employee engagement.

But as noted in that, and other posts, engagement alone is not enough if the goal is to improve performance in a measurable way.

Not surprisingly, some of the highest achieving organizations with which we’ve worked are those that have successfully leveraged their engagement effort to develop and sustain high performance cultures.

The info-graphic  summarizes  steps you can take in order to achieve a high-performance culture.

Within this type of culture, people at all levels are encouraged to continually look for better ways of doing their jobs.  They are continually educated about, and coached to use, the tools of improvement; and to understand the link between individual or team performance and organizational goals.

Leaders within such a culture make available the necessary resources for helping people at all levels to understand the core competencies, values and beliefs which drive the culture.  These leaders also devote the necessary time and attention toward encouraging an environment that supports high quality and productivity, and toward effective performance management.